Outlook on desktop was starting to look outdated, but the colossus of email clients has found new life on mobile and web — and there’s more to the software than you might think. Whether you use the desktop client every day or have been dabbling in the new apps for iOS and Android, here are our favourite tricks for getting more from Outlook.
Use categories to identify work and personal email
One of the ways you can use Outlook’s categories feature is to create a distinction between work and personal email (choose Categorise then All Categories from the Home tab of the ribbon menu to tweak these labels). Use the Filter Email option to quickly show a specific category on screen.
If you just want to highlight certain emails in your inbox, go to View on the ribbon menu and choose View Settings then Conditional Formatting. Set up a new rule to match a particular category, and you can give work or personal messages a different appearance in the main inbox view.
Delay email deliveries
If you want to send an email but you’re going to out of the country (for example) when it gets delivered, Outlook lets you do this. From the new email window, choose Options from the ribbon menu and Delay Delivery. The subsequent dialog box lets you set a specific date and time for delivery.
The usual importance and sensitivity options are available, too, and you can specify an alternative email address for replies if you really are making a run for it. The only caveat (unless you’re using an Exchange server) is that Outlook has to be running for the message to be sent at the specified time.
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